Project Manager (Re-advertisement)

4.0 ★United Nations Office for Project Services– Bujumbura

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Background Information - Job-specific

SPECIAL CALL FOR APPLICATION 

Burundians (1) Who are residing outside of Burundi...

SPECIAL CALL FOR APPLICATION 

Burundians

  • Who are residing outside of Burundi at the time of application
  •  Who have been living there for five years or more
  •  Who are fulfilling the requirement s stated on this job advert are strongly encouraged to apply. 

The Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. 

He/she is expected to meet and exceed the organizations performance and 
delivery goals. 

Concerning this specific Camp management project, UNOPS 
provides various services to the UN Compound in Bujumbura for its ongoing 
operations. These include the provision of electricity and water, cleaning 
services, maintenance, sewage and solid waste disposal, and security services 
etc.

Background information - DR Congo

Located in Kinshasa, DRC the UNOPS Hub in Central Africa covers 
eleven countries...

Located in Kinshasa, DRC the UNOPS Hub in Central Africa covers 
eleven countries, including Burundi, and has an active portfolio of over $200m, 
mostly related infrastructure projects.

The office has developed strong working relations with the international partners, UN agencies including UN Missions and Governments across Central Africa over the years.

It provides technical support and capacity building in strategic development areas including 
infrastructure rehabilitation and development across health, education, public 
works, governance/public administration sectors; procurement, project 
management and sectoral advisory services; peace and security, environmental 
preservation and protection among others.

Functional Responsibilities

Purpose and Scope of Assignment The project manager is responsible to produce/re...

Purpose and Scope of Assignment 

  • The project manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s).
  • products are capable of meeting the business cases for both UNOPS and the client. 
  • Success of the project(s) and hence Project Manager will be based on the 
  • Success Criteria of UNOPS engagements which are linked to the below responsibilities.
  • The duties and responsibilities of the Project Manager Level 2 are similar to that of the 
  • Project Manager Level 3, with the difference in grades being determined by the project(s) level, complexity and level of responsibility of the specific position.
  • A project manager at this level would normally be responsible for one 
  • or more UNOPS Level 2 project(s).
  • A project manager at this level would likely be expected to manage a mid-sized project with mid-level risk or complexity. 
  • The project would rely on a number of external suppliers for its successful 
  • delivery, managing tight timeline with some flexibility.
  • The project manager is responsible for all aspects of the project life cycle. S/he must be able to 
  • apply, with some degree of autonomy, the below duties and responsibilities of the project success criteria.

Stakeholder Management:

  • Establish solid working 
    relationship with the project board (Executive, Senior Users and Senior 
    Suppliers), client and key stakeholders
  • Manage communications and 
    ensure stakeholders are aware of project activities, progress, exceptions and 
    are in a position to accept handover products
  • Advise the client on issues 
    that may impact the achievement of their outcomes (including issues of 
    sustainability and post project requirements such as maintenance)
  • Manage the information flows 
    between the Project Board/OC Director and the project(s)

Delivery and Performance:

  • Develop and maintain project 
    plans
  • Implement approved project 
    plans (including the establishment of milestones) within tolerances set by the 
    project board
  • Embed sustainability dimensions 
    including social and gender inclusion, environmental and economic aspects into 
    project life cycle.
  • Manage the production of the 
    required products, taking responsibility for overall progress and use of 
    resources and initiating corrective action where necessary
  • Liaise with any external 
    suppliers or account managers
  • Authorize Work Packages
  • Advise the Project Board and OC 
    Manager of any deviations from the plan
  • Identify and manage risks so 
    that maximum benefit to client and stakeholders is achieved
  • Manage and review product 
    quality and ensure products are accepted
  • Monitor and evaluate 
    performance of service providers
  • Identify and report potential 
    business opportunities for UNOPS to supervisor
  • Identify and report threats to 
    UNOPS internal business case to supervisor

Partnership and programme development planning:

  • In collaboration with the CDOH 
    Partnership development Advisor identify main partners, strategic positioning 
    of UNOPS in the potential operational niches, to grow a pipeline opportunities in 
    Burundi.
  • Monitor and evaluate 
    humanitarian and development trends and needs to identify areas of 
    collaboration within UNOPS mandate and existing capacity.
  • Provide advice and feedback to 
    UNOPS Hub and HQ on the development of framework partnership agreements that 
    can increase opportunities at the regional level.

Procedures:

  • Follow the Project Management 
    Cycle Instructions and ensure that all organizational policy is complied with 
    (Organizational Directives and Administrative Instructions)
  • Prepare/adapt the following 
    plans for approval by the Project Board: 
    I. Project Initiation Documentation; II. Stage/Exception Plans and 
    relevant Product Descriptions
  • Prepare the following reports:

Highlight Reports 

End Stage Reports 

Operational Closure 
Checklist 

End Project Report 

Handover Report

Maintain the following

Electronic Blue File; ii. Procurement, HR and Finance files as required by 
those practices as per OD12.

  • Ensure that all expenditure 
    comply with UNOPS Financial Rules and Regulations (FRR).
  • Manage budgets, cash flow and 
    obligations to ensure that deliverables are met and payments to contractors and 
    personnel are received on time.
  • Understand and manage UNOPS 
    overheads, allocable charges, and related corporate charges as they apply to 
    the project
  • Understand the unique 
    structures of the UN and budget appropriately for personnel
  • Manage and remain accountable 
    for expenditures against the budget (based on accurate financial reports)
  • Where the Project Manager has 
    no delegation as a committing officer, s/he retains these responsibilities and 
    will monitor and instruct/request others to carry out the relevant commitments 
    and disbursements.

Knowledge Management:

  • Participate in the relevant 
    Communities of Practice
  • Actively interact with other 
    PMs and the PM community to share case studies, lessons learned and best 
    practice on the Knowledge System.
  • Provide feedback to Practice 
    Leads on policy, supporting guidance with an aim towards continuous improvement 
    of UNOPS policies
  • Complete lessons learned as per 
    reporting format
  • Incorporate lessons learned 
    from others as per planning format

Personnel Management: if applicable

  • Lead and motivate the project 
    management team
  • Ensure that behavioural 
    expectations of team members are established
  • Ensure that performance reviews 
    are conducted
  • Identify outstanding staff and 
    bring them to the attention of the OC Director
  • Have a thorough understanding 
    of UNOPS personnel contract modalities (including ICA and Staff)
  • Select, recruit and train team 
    as required by project plans
  • Perform the Team Manager role, 
    unless appointed to another person(s)
  • Perform Project Support role, 
    unless appointed to another person or corporate/programme function
  • Ensure safety and security for 
    all personnel and comply with UNDSS standards

Core Values and Principles:

  • Understand and respect UNOPS 
    sustainability principles

Look for ways to embed 
UNOPS sustainability principles in day to day project management 

Seek opportunities to 
champion gender equality at work place 

Champion and communicate 
project’s sustainability aspects with key stakeholder Understand and Respect National 
ownership and capacity

Understand the principles 
of the Paris Declaration on aid effectiveness and mainstream them into the 
project plans 

Seek opportunities to 
recruit qualified local staff 

Look for ways to build 
capacity of local counterparts

Partnerships and Coordination Understand 
the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place 
in the UN system
Strive to build strong 
partnerships and effective coordination among relevant project actors (e.g. 
United Nations, governments, and non-governmental organizations or other 
relevant partners)

Accountability for results and the use of resources 
The project management 
processes are designed to deliver maximum accountability, transparency and 
results. If a project or processes is not in line with this, it is the 
responsibility of the PM to raise the issue with a supervisor

Excellence
Contribute to innovation 
and the adaptation of best practice standards of sustainability and quality.

Education

Advanced University Degree (Master’s or equivalent) in Project Manage...

  • Advanced University Degree (Master’s or equivalent)in Project Management, Business Administration, International Relations, Political/Security/Development 
    Studies, or other relevant discipline is required.
  • First level University Degree 
    (bachelor’s or equivalent) in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline in 
    combination with 2 additional years of 
    relevant professional experience may be 
    accepted in lieu of the advance university degree.
  • Secondary education in combination with 
    relevant academic credentials and/or industry certifications and qualifying 
    experience may be accepted in lieu of the university education
  • PRINCE2 Practitioner Certification – 
    Preferred
  • Complete the UNOPS Project Management 
    Foundation course (within one year after signing this TOR)

Experience

Work Experience 
At least five (5) years of progressive experience in proj...

Work Experience 

At least five (5) years of progressive experience in project development 
and management, with focus on monitoring, reporting, development and 
coordination in either public or private sector organizations is required.

Languages

Fluency in French is required 
Intermediate knowledge of English is required

Fluency in French is required 
Intermediate knowledge of English is required

Competencies

Develops and implements sustainable business strategies, thinks long term and ex...

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above).

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner.

Communication indicates a consideration for the feelings and needs of others.

Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International Individual Contractor (IICA) 
Contract level: IICA10...

Contract type: International Individual Contractor (IICA) 
Contract level: IICA10 ( ICS 10) 
Contract duration: Ongoing ICA - Open-ended, suject to organizational requirements, availability of funds and satistactory performance.