The United Nations Office for Project Services

The United Nations Office for Project Services is an operational arm of the United Nations, dedicated to implementing projects for the United Nations System, international financial institutions, governments and other partners around the world.
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Background Information - Job-specific

 

SPECIAL CALL FOR APPLICATION 



Burundians (1) Who are residing outside of Burundi ...

 

SPECIAL CALL FOR APPLICATION 



Burundians (1) Who Are Residing Outside of Burundi at the Time of Application (2) Who Have Been Living There? apply. 



The Project Manager is responsible for the 

day-to-day operations of the project (s) and provides services to the various 

donors, partners and beneficiaries. 

He / she is expected to meet and exceed the performance and 

delivery goals. 



UNOPS for this specific Camp Management Project, UNOPS 

provides various services to the UN Compounds in Bujumbura for its ongoing 

operations. These include the provision of electricity and water, cleaning 

services, maintenance, sewage and solid waste disposal, and security services 

etc.
Background information - DR Congo

 

Located in Kinshasa, the UNOPS Hub in Central Africa covers 

eleven countries ...

 

Located in Kinshasa, DRC the UNOPS Hub in Central Africa covers 

eleven countries, including Burundi, and has an active portfolio of over $ 200m, 

mostly related infrastructure projects. The agency has developed a strong 

relationship with the international partners, and is one of the largest agencies in 

the world. It provides technical 

support and capacity building in strategic development areas including 

infrastructure rehabilitation and development across health, education, public 

works, governance / public administration sectors; procurement, project 

management and sectoral advisory services; peace and security, environmental 

protection and protection among others.
Functional Responsibilities

 

Purpose and Scope of 

Assignment 

The project manager is responsible for 

producing ...

 

Purpose and Scope of 

Assignment
 



The project manager is responsible for 

producing / reads the project initiation documents (PID), Legal Agreement and has a 

thorough understanding of the terms, conditions, and the respective roles and 

responsibilities of the partners / stakeholders to ensure the project (s) products 

are capable of meeting the business cases for both UNOPS and the customer. 

Success of the project (s) and hence Project Manager will be based on the 

UNOPS Success Criteria which are linked to the below 

responsibilities. The duties and 

responsibilities of the Project Manager Level 2 are similar to that of the 

Project Manager Level 3, with the difference in grades being determined by the 

project (s) level, complexity and level of responsibility of the specific 

position. A project manager at this level would normally be responsible for one 

or more UNOPS Level 2 project (s). A project manager at this level would 

be expected to manage a mid-sized project with mid-level risk or complexity. 

The project would rely on a number of external suppliers for their successful 

delivery, managing tight timing with some flexibility. The project manager is 

responsible for all aspects of the life cycle project. S / he must be able to 

apply, with some degree of autonomy 

the project success criteria: 



Stakeholder Management:

  • Establish solid working 

    relationship with the project board (Executive, Senior Users and Senior 

    Suppliers), client and key stakeholders
  • Manage communications and 

    ensure stakeholders are aware of project activities, progress, exceptions and 

    are in a position to accept handover products
  • Advise the customer is coming 

    That May Impact the achievement of Their outcomes (Including issues of 

    sustainability and post project requirements Such As maintenance)
  • Manage the information flows 

    between the Project Board / OC Director and the project (s)

Delivery and Performance:

  • Develop and maintain project 

    plans
  • Implement approved project 

    plan (Including the establishment of milestones) Within tolerances set by the 

    project board
  • Embedding dimensions 

    including social and gender inclusion, environmental and economic aspects in 

    project life cycle.
  • Managing the production of the 

    required products, taking responsibility for overall progress and 

    remedial action
  • Liaise with any external 

    suppliers or account managers
  • Authorize Work Packages
  • Advise the Project Board and OC 

    Manager of any deviations from the plan
  • Identify and manage risks so 

    that maximum benefit to customers and stakeholders is achieved
  • Manage and review product 

    quality and ensure products are accepted
  • Monitor and evaluate 

    performance of service providers
  • Identify and report potential 

    business opportunities for UNOPS to supervisor
  • Identify and report threats to the 

    UNOPS internal business case to supervisor

Partnership and program development planning:

  • In collaboration with the CDOH 

    Partnership development Advisor identify main partners, strategic positioning 

    of UNOPS in the operational potential niches, to grow in pipeline opportunities in 

    Burundi.
  • Monitor and evaluate- 

    humanitarian and development trends and needs to Identify areas of 

    cooperation Within UNOPS mandate and Existing capacity.
  • Provide advice and feedback to 

    UNOPS Hub and HQ on the development of framework partnerships that 

    can increase opportunities at the regional level.

procedures:

  • Follow the Project Management 

    Cycle Instructions and ensure that all organizational policies are complied with 

    (Organizational Directives and Administrative Instructions)
  • Prepare / adapt the following 

    plans for Project Board approval: 

    I. Project Initiation Documentation; II. Stage / Exceptional Plans and 

    Relevant Product Descriptions
  • Prepare the following reports: 

Highlight Reports ii. End Stage Reports iii. Operational Closure Checklist iv. End Project Report v. Handover Report 

  • Maintain the following: i. 

    Electronic Blue File; ii. Procurement, HR and Finance files as required by 

    those practices as per OD12.
  • Ensure That All expenditure 

    comply with UNOPS Financial Rules and Regulations (FRR).
  • Manage budgets, cash flow and 

    obligations to ensure that deliverables are met and payments to contractors and 

    staff are received on time.
  • Understand and manage UNOPS 

    overheads, allocable charges, and related corporate charges as they apply to 

    the project
  • Understand the unique 

    structures of the United Nations and budget appropriately for staff
  • Manage and remain accountable 

    for the budget (based on accurate financial reports)
  • Where the Project Manager has 

    no delegation as a committing officer, he / she retains these responsibilities and 

    will monitor and instruct / request others to carry out the relevant commitments 

    and disbursements.

Knowledge Management:

  • Participate in the relevant 

    Communities of Practice
  • Actively interact with other 

    PMs and the PM community to share case studies, lessons learned and best 

    practice on the Knowledge System.
  • Provide feedback to Practice 

    Leads on a policy, supporting guidance with an aim towards continuous improvement 

    of UNOPS policies
  • Complete lessons learned as per 

    report format
  • Incorporate lessons learned 

    from others as per planning format

Personnel Management: if applicable

  • Lead and motivate the project 

    management team
  • Ensure that behavioral 

    expectations of team members are established
  • Ensure that performance reviews 

    are conducted
  • Identify outstanding staff and 

    bring them to the attention of the OC Director
  • Have a thorough understanding 

    of UNOPS staff contract modalities (including ICA and Staff)
  • Select, recruit and train team 

    as required by project plans
  • Perform the Team Manager role, 

    unless appointed to another person (s)
  • Perform Project Support role, 

    UNLESS appointed to Reviews another person or corporate / function program
  • Ensure safety and security for 

    all personnel and comply with UNDSS standards

Core Values ​​and Principles:

  • Understand and respect UNOPS 

    sustainability principles

Look for ways to embed 

UNOPS sustainability II. Seek opportunities to champion gender equality at workplace III. Champion and communicate project's sustainability aspects with key stakeholder


 

  • Understand and Respect National 

    Ownership and Capacity

Understand the principles 

of the Paris Declaration and aid effectiveness is mainstream em into the 

project plan ii. Seek opportunities to recruit qualified local staff iii. Look for ways to build capacity of local counterparts