Administrative Assistant to the Head of Department

Job in Rwanda JIR Ltd

Created in January 2011, Job in Rwanda is a private held company providing services in the area of online recruitment and advertisement.
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JobAdministrative Assistant to the Head of Department

OrganizationRWANDA MINES, PETROLEUM AND GAS BOARD

Level7.II

Reports ToHead of Mining Regulation and Inspection Department

No. of Positions1Deadline14/Feb/2019

 Job Description

- Manage the office of the Head of Department. 
- Ensure proper filing and orientation of documents in the office of the Head of Department. 
- Receive official emails and calls of the Head of Department. 
- Keep the diary of appointments of the Head of Department; 
- Receive and orient visitors of the Head of Department; 
- Prepare the Head of Department’s travels, missions, and meetings; 
- Filing both electronic and hard documents in the office of the Head of Department; 

- Orient correspondences and monitor to ensure that feedback is provided; 
- Receiving text messages or telephone calls for the Head of Department; 
- Responding to the Head of Department of the corrections on the documents/files before being signed; 
- Typewrite texts from the Head of Department.

 Job Profile

A1 in Secretarial Studies, Office Management, or A0 in Public Administration, Administrative Sciences, A1 Management, Sociology, Social work, Law Key Technical Skills & Knowledge required: 
- Computer Skills 
- Office Management Skills; 
- Excellent Communication, Organizational, and Interpersonal Skills; 
- Computer knowledge (Word Processing, PowerPoint and Internet) 
- Analytical and problem-solving skills; 
- Time management skills; 
- Fluent in Kinyarwanda, English and/ or French knowledge of all is an advantage